Business Support Specialist – Internship Program

The Position

The Role

The position will be based in Dubai, UAE and will report directly to the People & Culture Manager, Gulf Region. The position is responsible for providing administrative and operational support to different functions by coordinating activities, managing documentation and approvals, supporting P&C initiatives, ensuring efficient, compliant, and timely execution of business processes.

Your Opportunities

• Coordinate and facilitate all logistical aspects related to Healthcare Professional (HCP) engagement activities, ensuring timely execution, compliance with internal policies, and a seamless participant experience.
• Manage relationships with external agencies, printers, event organizers, and other vendors, ensuring quality service delivery, adherence to timelines, and effective cost management.
• Oversee the end-to-end processing and tracking of Purchase Requisitions (PRs), Purchase Orders (POs), DocuSign approvals, contracts, and other documentation required for the execution of marketing activities, ensuring compliance with company procedures and approval workflows.
• Maintain accurate and up-to-date records of marketing activities, including status tracking, supporting documentation, contracts, approvals, and archives, ensuring audit readiness and compliance with regulatory requirements.
• Support the planning, coordination, and execution of marketing campaigns, product launches, events, and promotional initiatives by collaborating with cross-functional teams and ensuring timely completion of key deliverables.
• Monitor activity timelines and follow up with stakeholders to ensure milestones, approvals, and deliverables are completed within agreed deadlines.
• Ensure all marketing and engagement activities are executed in full compliance with company policies and ethical standards, proactively identifying and escalating any compliance risks.
• Maintain the highest level of confidentiality and integrity when handling commercial, financial, and customer information, ensuring compliance with data privacy requirements.
• Provide administrative support to the People & Culture team across employee lifecycle activities, including onboarding, and offboarding.
• Support the organization of employee events, recognition programs, and culture-building initiatives.

Who You Are

• Bachelor’s degree in business administration or related field
• 0-1 year of relevant experience
• Strong English communication skills
• Administrative and office management
• Event and activity coordination
• Planning and organizational skills
• Attention to detail and accuracy
• Problem-solving and decision-making
• Time management and prioritization
• Multitasking in a fast-paced environment
• Strong written and verbal communication
• Ability to coordinate across multiple departments and stakeholders
• Customer-service orientation
• High level of ownership and accountability
• Teamwork and collaboration

We Are Acino

At Acino, we push the boundaries to deliver high-quality pharmaceutical products that improve patients’ lives. Driven by our collective purpose to provide access to medicines to those in need, our strength lies in our unique expertise and presence in emerging and high-growth markets. We are proud to be challenging the status quo in the pharmaceutical industry, always looking ahead to the future with an open mind.

Join Acino, a dynamic and rapidly growing environment where your contributions can make a real difference.

Acino is an Equal Opportunity Employer.

How To Apply

Note that only direct applications via our HR system (follow the link) will be considered.